Instructions for authors
Proceedings & Transactions & Memoirs
Scholarly Publishing Since 1771
AMERICAN PHILOSOPHICAL SOCIETY
104 South Fifth Street
Philadelphia, PA 19106
Manuscripts submitted for the Proceedings, Transactions, and Memoirs are sent to at least two outside reviewers, and then are discussed at a Committee on Publications meeting. Depending on the complexity of the manuscript and time of year that it is submitted, the initial review process can take as long as a year, although the average time is about six to nine months. No manuscript that is being considered by another press will be reviewed by the Society. The Committee on Publications meets in February, June, and October.
Although the word "philosophical" appears in our title, most of the works accepted by our Committee on Publications are in other scholarly disciplines, including history, archaeology, anthropology, linguistics, and science (natural and applied). Authors whose works are accepted have completed postdoctoral work and the manuscripts submitted are the results of primary research. Philosophical treatises are not accepted.
Because the American Philosophical Society is a nonprofit institution, it does not pay royalties to authors. Honoraria for reviewers, manufacturing, advertising, and editorial costs far exceed income. To save on the cost of typesetting, authors are asked to submit accepted works on a CD or an IBM-compatible, 3 ½ inch diskette, preferably in Word or Word Perfect, together with a hard copy that is unbound, double-spaced, and printed on one side only. In some cases, manuscripts will not be accepted unless the author can provide camera-ready copy generated on a laser printer.
Copyedited CDs, diskettes, and manuscripts are returned to authors so that final corrections can be made before typesetting costs are incurred.
Authors may be held financially responsible for corrections made at a later stage of production, i.e., page proof, if they cost more than 5 percent of the total typesetting charge
Each author of a book or monograph receives 10 gratis copies of his/her work and a 40 percent discount on other copies ordered. Authors of articles in the Proceedings receive 50 gratis offprints and can order more at the rate charged by the typesetter.
Copies of books published in both the Transactions and Memoirs series are sent for reviews and appropriate mailing lists are rented to advertise new publications. Authors are asked to supply names and the most recent addresses of review journals and professional associations to which the book should be mailed.
If any of the material in the manuscript, text, or illustrations is copyrighted by someone else, it is the author's responsibility to obtain permission to use it and to send us a copy of such permission. It is also the author's responsibility to obtain and pay for copies of illustrations.
Each author is expected to produce an index for his/her book or monograph. A useful guide to indexing is provided in The Chicago Manual of Style, 15th edition, Chapter 18. The Society also uses the Chicago Manual for footnotes and bibliographical style—depending on whether the subject is in the humanities or sciences. Questions about alternate styles should be directed to the Editorial Office.
SOME STYLISTIC CONSIDERATIONS
Authors are encouraged to read Strunk and White's The Elements of Style before submitting manuscripts. Some particular forms are:
- Percent is written as one word.
- A.D. precedes the year; B.C. follows it.
- Write decades (1890s, for example) without the apostrophe.
- Use "point of view" instead of "viewpoint."
- Avoid use of "the fact that" and "as to whether."
- Correct style for punctuation with quotation marks is: [ ,"] [."] [";].
- Ibid, idem, op.cit., et al, and ca are roman. We prefer short titles instead of op.cit.
- Acronyms of well-known agencies, societies, associations, and journals may be used in the text but the names should be written out the first time they are used.
- Quotations longer than five lines or 50 words should be set off as extracts and quotations within them should be set off with double quotation marks.
- Single quotation marks are used for definitions following words in linguistics and phonetics.
- American spellings are preferred to British; exceptions are made, of course, when the author of the work is British.
- Footnotes are preferred to endnotes and footnote numbers should be consecutive; duplicate numbers with a and b are not allowed. An exception is made for scientific treatises where full citation is placed at the end of an article.
- Manuscripts submitted should be double-spaced and blank on the reverse side and numbered consecutively from beginning to end. Because they must be copied for review, 8 1/2 x 11 inch paper is preferred.
- Illustrations may include black and white glossy photographs, line drawings, and maps. Very few four-color illustrations are permitted because of the cost; the number permitted is negotiable.
- If an author uses both footnotes and a bibliography, the notes should follow the shortened form described in the Chicago Manual.
- Foreign words and phrases used frequently should be italicized the first time they appear but not thereafter.
- The subjunctive mood is rarely used.
- Use it when a construction is contrary to fact. "She wished that her brother were there to help her."
- Do not use it to express condition or contingency.
- Indexing is the author's responsibility and the preferred style is:
- Letter by letter alphabetizing;
- Caps for proper names, lowercase for other words;
- Subentries are indented one space underneath the main entry.
ABOUT CDs AND/OR DISKETTES
- They should be formatted on an IBM computer. MAC high-density disks may be used but these will have to be converted and usually some formatting is lost—especially diacritical marks.
- ASCII versions of manuscripts on IBM are acceptable.
- Manuscripts should be stored on CDs or 3 1/2 inch disks.
- Manuscript text lines should be double-spaced (footnotes and bibliography/references may be single-spaced); lines should be unjustified. Footnotes should not be formatted into the text, but placed at the end of the work for easier editing. Titles and other entities that are to be italicized should not be underlined on diskettes—use italics.
ABOUT SIZES OF MANUSCRIPTS
Proceedings articles are usually under 60–75 double-spaced manuscript pages; they average 30 double-spaced pages.
Transactions monographs (6 3/4 x 10 inch, paper cover) usually run between 125 and 300 double-spaced manuscript pages. Exceptions are made. The Transactions series has been published since 1771 and is the oldest scholarly publication in the country.
Memoirs volumes are usually case bound unless they are small books. Manuscripts for Memoirs may be from 150 to 500 pages or more.
Publications from the Lightning Rod Press, our new series, are volumes placed online on the APS website as read-only files. Instructions for print-on-demand are given on the site for those interested in purchasing the title.
If you have questions, please call or write:
Mary McDonald, Editor
American Philosophical Society
104 South Fifth Street
Philadelphia, PA 19106
Phone: 440-3425 Fax:  440-3450
mmcdonald [at] amphilsoc [dot] org